Additional Considerations (if any):Daytime Shifts-At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.Job Description:Job Title: Chariton Executive Administrative AssistantDepartment: PerishableFLSA: Non-ExemptGeneral Function:Performs secretarial duties for Perishable. Also, performs clerical duties for other distribution center departments as needed.Core Competencies<ul><li>Partnerships</li><li>Growth mindset</li><li>Results oriented</li><li>Customer focused</li><li>Professionalism</li></ul>Reporting Relations:Accountable and Reports to: Director, Perishables, Warehouse Manager, Perishables Warehouse Manager, FreezerPositions that Report to you: NonePrimary Duties and Responsibilities:<ul><li>Performs administrative duties for perishable warehouse departments including: typing, scheduling, credits, budget information, sales records, inventory records, equipment records and manipulating ice forecasting data.</li><li>Schedules meetings, makes appointments, creates power points, graphs and charts for the Distribution Center.</li><li>Performs data entry for various weekly, monthly and quarterly reports.</li><li>Reports to work when scheduled and on time.</li></ul>Secondary Duties and Responsibilities:<ul><li>Orders freezer suits, ice bags and office supplies.</li><li>Performs other job related duties and special projects as required.</li></ul>Knowledge, Skills, Abilities and Worker Characteristics:<ul><li>Must have the ability to solve practical problems; variety of variables with limited standardization; logical thinking to solve problems; interpret instructions.</li><li>Must have the ability to do arithmetic calculations involving fractions, decimals and percentages.</li><li>Must have the ability to transcribe dictation; make appointments and process mail; write form letters or routine correspondence; interpret written work instructions.</li><li>Must be physically able to perform sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time.</li><li>Visual requirements include vision from 20 inches or less to 20 feet or more with or without correction.</li><li>Must be able to perform the following physical activities: Fingering, talking, hearing, and repetitive motions.</li></ul>Education and Experience:<ul><li>High School or equivalent experience.</li><li>Basic knowledge of PC word processing and spreadsheet software necessary.</li><li>Over one year up to three years of similar or related work experience.</li></ul>Supervisory Responsibilities (Direct Reports):NonePhysical Requirements:<ul><li>Visual requirements include: ability to see detail at near range with or without correction.</li><li>Must be physically able to perform sedentary work: operating a computer, occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking.</li><li>Must be able to perform the following physical activities: meeting with customers, kneeling, reaching, handling, grasping, feeling, talking, hearing, and repetitive motions.</li></ul>Working Conditions:The duties of this position are performed in an office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.Equipment Used to Perform Job:PC with word processing, spreadsheet ,Power Point, Microsoft Office software, and e-mail, 10-key calculator, transcriber, telephone, copier, fax, scanner and shredder.Financial Responsibility:If job performed incorrectly, could cost the company several thousand dollars. Is responsible for making sure no DOT fines could be assessed for log book violations.Contacts:Has daily contact with customers, suppliers/vendors, general public, community or trade/professional organizations, and federal/state governmental or regulatory agencies.Confidentiality:Has access to sales records, profit/loss statements, employee evaluations, payroll information, union negotiation information, pricing, and employee records.Are you ready to smile, apply today. Employment is contingent upon the successful completion of a pre employment drug screen.

Chariton Executive Administrative Assistant

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